Recruiting Operations Associate

New York, USA
Sep 10, 2019
Sep 20, 2019
Job Function
Industry Sector
Finance - General
Employment Type
Part Time
About Us:

We are PIMCO, a leading global asset management firm. We manage investments and develop solutions across the full spectrum of asset classes, strategies and vehicles: fixed income, equities, commodities, asset allocation, ETFs, hedge funds and private equity. PIMCO is one of the largest investment managers, actively managing more than $1.84 trillion in assets for clients around the world. PIMCO has over 2,700 employees in 17 offices globally. PIMCO is recognized as an innovator, industry thought leader and trusted advisor to our clients.

PIMCO is one of the world's premier fixed income investment managers with thousands of professionals around the world united in a single purpose: creating opportunities for our clients in every environment. Since 1971, we have brought innovation and expertise to our partnership with the institutions, financial advisors and millions of individual investors who entrust us with their assets. We aspire to cultivate performance and leadership through empowering our people, diversity of thought, and a commitment to an inclusive culture that engages in our global communities.

Position Description:

This position is responsible for maintaining and updating internal workflows and documentation, and managing troubleshooting support, training, reporting, and data management in the Applicant Tracking System. The Recruiting Operations Associate with be an active participant in strategic projects and support PIMCO's Talent Acquisition team daily to creatively identify and execute ideas for workflow optimization by leveraging systems driven solutions.

•Work closely with cross-functional HR teams to provide People Operations support
•Serve as the point person for candidates by facilitating in-person, phone, and videoconference interviews
•Provide day to day support including ATS training and troubleshooting of issues, as well as creating & maintaining any supporting documentation
•Frame potential solutions to HR systems problems and create efficiencies through understanding of system capabilities
•Manage updates and implement new processes across broader HR teams
•Make administrative updates to offer letter and offer documentation templates, candidate and new hire paperwork
•Execute recurring audits and reviews of ATS data to ensure consistency, timeliness, and integrity globally

Position Requirements:

•Bachelor's degree from an accredited college/university
•Excellent problem solving capabilities and customer-service mindset
•Ability to complete tasks with accuracy and speed strong ability to handle confidential information with discretion and maturity
•Strong organizational skills, detail-oriented, and ability to prioritize workload independently
•Ability to multi-task and work in a fast-paced, energetic environment
•Maintains a high degree of professionalism, ability to interface with all levels of the company, and maintain confidentiality in sensitive matters
•Possesses a proactive approach to accomplishing work, has immaculate follow up, and demonstrates the flexibility to meet business needs with a focus on achieving results
•Excellent technology skills, specifically Microsoft Word, Excel, and Outlook
•Strong interpersonal skills and ability to network with various departmental personnel and outside parties
•Possess excellent written and verbal communication skills
•Team player
•Proactive and results driven


PIMCO is committed to offering a comprehensive portfolio of employee benefits designed to support the health and wellbeing of you and your family. Benefits vary by location but may include:
  • Medical, dental, and vision coverage
  • Life insurance and travel coverage
  • 401(k) (defined contribution) retirement savings, retirement plan, pension contribution from your first day of employment
  • Work/life programs such as flexible work arrangements, parental leave and support, employee assistance plan, commuter benefits, health club discounts, and educational/CFA certification reimbursement programs
  • Community involvement opportunities with The PIMCO Foundation in each PIMCO office

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