Fund Administration Associate

Stanford Management Company
Stanford, California (US)
Mar 05, 2019
Apr 04, 2019
Requisition # 82008
Job Function
Employment Type
Full Time

Fund Administration Associate

Stanford Management Company (SMC), the University’s investment office, is responsible for managing the University’s endowment funds, which provide critical financial support to current and future generations of students and scholars, supplying over one fifth of the University’s operating budget each year.  SMC pursues a long-term, global, multi-asset class investment strategy that couples disciplined asset allocation with superior active management.  The investment portfolio is designed to optimize long-term returns, create meaningful annual payouts to the University’s operating budget, and preserve purchasing power for future generations of Stanford scholars and academics.  With Stanford University’s brand and SMC’s reputation as a thoughtful, long-term source of capital, SMC is able to partner with the best investment firms in the world to drive superior returns. 

SMC is seeking an organized and detail-oriented Fund Administration Associate who will report to the Director of Investment Operations.  This position will play an integral part in administering the information flow of SMC’s external managers and providing timely and accurate investment information to the investment team.  The ideal candidate is highly productive and efficient with strong communication and problem solving skills.


  • Maintain the integrity of SMC’s investment data for externally managed funds and direct investments
  • Analyze and process investment transactions, including capital calls, distributions, and management and incentive fee accruals
  • Process and validate investment level performance estimates and valuations by coordinating with third-party relationships to ensure accurate and timely information is captured
  • Set up new investments in the system by working with the investment team to understand key investment properties and benchmarks, reading legal documents, and entering fee and liquidity terms
  • Monitor team inbox and respond to requests accordingly
  • Perform investment, cash, and unfunded commitment reconciliations
  • Deposit key manager materials on SMC’s internal data storage system to allow for the investment staff to easily access important reports in a timely manner
  • Support all asset classes (marketable securities, natural resources, real estate, and private equity)
  • Work closely with the investment team, reporting, and investment operations teams and communicate with various teams across SMC and the University as necessary
  • Assist IT team with testing new systems or upgrades to existing systems
  • Participate on SMC and portfolio administration project teams

* - Other duties may also be assigned


Education & Experience:

Bachelor’s degree plus eight years of applicable experience, or an equivalent combination of education and relevant work experience

Knowledge, Skills and Abilities:

  • Knowledge of and demonstrated interest in financial markets and products
  • Advanced proficiency in Word and Excel, as well as understanding of database logic, required
  • Exceptional attention to detail and high degree of accuracy
  • Strong problem solving, organizational, and troubleshooting skills
  • Highly motivated individual who works well under pressure
  • Professionalism to work with confidential information and the ability to exercise mature judgment
  • Advanced knowledge of accounting systems
  • Ability to interpret and apply advanced accounting knowledge and understanding of Generally Accepted Accounting Principles
  • Strong communication skills, including the ability to clearly and effectively communicate information

Certifications and Licenses:



  • Constantly perform desk-based computer tasks
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less
  • Occasionally write by hand, twist, bend, stoop and squat
  • Rarely stand, walk, reach or work above shoulders and use a telephone

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • May work extended hours during peak business cycles


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

*A background check will be required for all final candidates.

We are not able to provide relocation or sponsorship for this position.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.