CRMS Senior Documentation Officer

Belfast, United Kingdom
26 Sep 2022
10 Oct 2022
Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Overview of Citi:

Citi, the world leading global bank, has approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide. Citi provides consumers, corporations, governments and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. Citi enables clients to achieve their strategic financial objectives by providing them with cutting-edge ideas, best-in-class products and solutions, and unparalleled access to capital and liquidity.

Overview of the Team

Credit Risk Management Services (CRMS) Team is an integral part of Institutional Credit Management (ICM). This is a new business unit in the 1st Line of Defence to house and consistently manage the Credit Risk activities performed across its Institutional Client Group organization. The current opening is in the CRMS Documentation Control Unit (DCU) with objectives to exercise a central independent control of credit documentation, to act as a support function to the Relationship, Risk and Product Managers and to help protect Citigroup against the risks of inadequate documentation which might result in financial loss for the bank.

Overview of the position

The CRMS Senior Documentation Officer provides documentation support for all business and product areas and acts as a consultant on system and documentation issues. The senior DCU officer will have extensive knowledge of documentation policy requirements, provide valued consultation to Relationship Managers and Legal counsel, and perform review of documents for important transactions. As a senior professional, they will act as a broad resource to CRMS and the Business; look beyond specific job tasks; take initiative; escalate issues where required; identify gaps and implement process enhancements; and provide support to the DCU Manager with BAU. They will be required to work independently when providing guidance and support to the Business and will oversee the BAU work of more junior members of the team.

  • Obtains the required documents for the credit facilities approved for the client in line with Citibank Credit Policy.
  • Registers the documents into the credit system, scans and arranges the safekeeping of the originals. Tracks the deferred, deficient, expiring, and expired documents and provides our Business/Risk partners with regular reports.
  • Coordinates with Relationship Managers/Risk and Legal Counsel to ensure standard, enforceable, and approved documents are held to protect the bank.
  • Completes timely imaging and archiving, either onsite or offsite of documentation in accordance with Record Retention Policy.
  • Focuses on complex BAU cases and support its completion.
  • Supervise Data Quality Management within the team.
  • Manage team capacity.
  • Achieves permanent control readiness by ensuring that periodic control testing is performed on time and properly addresses operational risks.
  • Provides timely feedback on any issues/gaps identified, and gaining the support of all stakeholders for control related initiatives.
  • Regularly evaluates, challenges and redesigns control requirements/processes to meet all Citi, local and other regulatory requirements.
  • Achieves business goals/targets for all internal and external audits/reviews.
  • Manages MCAs by ensuring they are updated as necessary; controls are tested per required frequency; and root cause analysis is done for issues/gaps detected and issues are raised in iCAP as necessary.
  • Coordinates testing within the team.
  • Discusses test results with Unit Heads and prepares summary of issues.
  • Monitors and tracks all gaps/issues identified and ensures they are resolved/closed on time.
  • Communicates to all stakeholders change requirements to ensure alignment.
  • Provide coverage for regulatory reporting.
  • Performs other projects assigned on a case-by-case basis.
  • Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency, as well as effectively supervising the activity of others and creating accountability for those who fail to maintain these standards.
  • Relevant experience.
  • Previous people management experience.
  • Proven ability to work independently and be a self-starter. Exceptional organization and process management ability.
  • Demonstrated project management and organizational skills.
  • Good communication and interpersonal skills.
  • Demonstrated ability to prioritize, multi-task and work within tight and changeable timeframe while still maintaining high level of accuracy.
  • Advanced analytical & time management skills and excellent attention to detail.
  • Intermediate technical skills including intermediate working knowledge of Microsoft Office (Excel, Word, PowerPoint, etc.) a plus.
  • Bachelor's/University degree or equivalent experience.
We offer:
  • Work in a challenging area of the financial industry with one of the world's leading companies with exposure to variety of products, processes and controls.
  • Cooperation with a high quality, international, multicultural and global team.
  • Work in a friendly and diversified environment, appreciating differences in style and perspective and using them to add value to decisions leading to organizational success.
  • Management supporting balanced and agile work (flexible working hours, home office).
  • Attractive benefits package (Benefit System, medical care, pension plan etc.).
  • A chance to make a difference with various affinity networks and charity initiatives.
What we Offer:

As well as a competitive salary and consideration for a yearly discretionary bonus Citi offer;
  • 23 days paid annual leave
  • Award winning pension scheme,
  • Life assurance and
  • Private medical insurance with Bupa healthcare.
In addition, we offer a competitive maternity, paternity and adoption leave scheme. We pride ourselves on our ability to offer employees a number of lifestyle benefits including; on site restaurant and coffee shops, online shopping and concierge service and subsidised clubs and societies.

Our Select benefit package offers you the opportunity to customise your benefits according to your own lifestyle preferences and includes corporate discounts, memberships and a range of additional extras.
Our vast range of diversity networks and on site multi faith room demonstrates Citi's commitment to growing a diverse workforce.
Job Family Group:
Risk Management -------------------------------------------------
Job Family:
Risk Exposure Monitoring & Management ------------------------------------------------------
Time Type:
Full time ------------------------------------------------------
Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi") invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi .

View the " EEO is the Law " poster. View the EEO is the Law Supplement .
View the EEO Policy Statement .
View the Pay Transparency Posting
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