Executive Assistant - Munich

Are you a passionate Executive Assistant looking for a new role?

We have a great opportunity for you where you will be able to develop your skills and push your career forward. This is a fast-paced role requiring a positive, confident, and proactive approach so you will be able to work productively in a pressurised environment.

In this role you will be supporting our Macquarie Asset Management & Transactions team.

Your responsibilities will include, but will not be limited to

• extensive calendar management, including booking meetings, managing conflicts, and booking rooms/catering etc
• handling confidential and sensitive material - always exercising discretion
• coordination of documents for meetings including sourcing background information and supporting documentation, printing, binding, scanning where required
• uploading information to Diligent, co-ordinating IC agendas and chasing papers
• reconcile and review daily movements and balances on portfolio mandates
• calculation of quarterly fees received or paid
• processing invoices; ensuring approvals are actioned as needed
• processing monthly Amex / expense claims ensuring deadlines are adhered to and approvals are actioned as required
• reconcile and review daily movements and balances on portfolio mandates
• producing and coordinating documents for board papers and meetings, including printing, binding, scanning
• general ad hoc requests and support including organising events for the team
• providing support for other Executive Assistants if required.

To be successful in this role you will have a minimum of 3 years work experience supporting directors, senior directors and a team within a fast-paced office environment.

You will have a good working knowledge with Outlook and Microsoft Office and be able to manage several calendars, working across different time zones.

You will also have:

• exceptional organisational and time management skills
• managing information flow in a timely and accurate manner
• have excellent attention to detail
• strong verbal and written communications skills.
• working as part of a team.

You will, make decisions accordingly and having a proactive and enthusiastic attitude, with the ability to anticipate needs of team members will be essential. As well as your judgement and discretion when dealing with confidential matters and being able to work as part of a team will be beneficial in this role.

If you are ready to take on a new role in a busy team, we look forward to hearing from you.

About Macquarie Asset Management

Macquarie Asset Management is a large scale, global asset manager, providing clients with access to a diverse range of capabilities and products across infrastructure, real estate, natural resources, private credit, fixed income, equities, multi-asset and liquid alternatives. As at 31 March 2021, Macquarie Asset Management had $A562.2 billion of assets under management.

Our commitment to Diversity and Inclusion

The diversity of our people is one of our greatest strengths, and an inclusive workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of 'empowering people to innovate and invest for a better future', we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you'll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.