Assistant (6 month contract)

Munich, Germany
22 Mar 2021
28 Mar 2021
Job Function
Industry Sector
Finance - General
Employment Type
Full Time
About Us:

We are PIMCO, a leading global asset management firm. We manage investments and develop solutions across the full spectrum of asset classes, strategies and vehicles: fixed income, equities, commodities, asset allocation, ETFs, hedge funds and private equity. PIMCO is one of the largest investment managers, actively managing more than $2.02 trillion in assets for clients around the world. PIMCO has over 3,050 employees in 17 offices globally. PIMCO is recognized as an innovator, industry thought leader and trusted advisor to our clients.

PIMCO is one of the world's premier fixed income investment managers with thousands of professionals around the world united in a single purpose: creating opportunities for our clients in every environment. Since 1971, we have brought innovation and expertise to our partnership with the institutions, financial advisors and millions of individual investors who entrust us with their assets. We aspire to cultivate performance and leadership through empowering our people, diversity of thought, and a commitment to an inclusive culture that engages in our global communities.

Position Description:

The Assistant will provide high-level support to a team of Investment Professionals throughout PIMCO Munich with their duties to include but not limited to:

• Proactively planning schedules and itineraries to take into account multiple time zones and conflicting calendars
• Extensive diary management, answering telephone calls and responding to ad hoc requests.
• Coordination of extensive travel bookings: flights, trains, visas and hotel accommodation. Ensuring that the traveller has all relevant information required and receive the necessary approvals
• Expense processing using Concur
• Research and other special projects as assigned by Investment Professionals
• Maintenance of the CRM database, maintaining contacts in a consistent format - proactively organizing and maintaining a good information retrieval system
• Point of contact: meet and greet clients and visitors as well as screening and redirecting telephone calls, responding on the IP' behalf as required
• Meeting preparation: ensure the managers are fully briefed for all meetings with the relevant correspondence/paperwork. Open webex calls/meetings and ensure meeting rooms are prepared ahead of schedule
• Ad hoc projects to meet with the demands of the business

Position Requirements:

This position requires a highly organized and flexible individual to work in a fast-paced environment managing a consistent high volume of work. Please submit CVs in English.

• Fluency in German and English is essential for this role
  • Experience of working in a fast paced, global environment
  • Knowledge of the financial services sector with a clear understanding of the industry preferable
• Time-keeping and flexibility
• Excellent attention to detail
• Strong communication skills, both verbal and written
• Ability to prioritize tasks and workload
• Ability to work effectively with senior executives
• Strong project and time management skills
• Positive, proactive approach with the ability to work in a professional manner
• Possess the ability to think outside the box, being one step ahead whilst working collaboratively
• Act as back-up to other assistants in times of absences
• Work discretely, professionally and calmly
• Advanced-level skills in Microsoft Outlook, Word and Excel
• Knowledge of Concur and CRM preferable


PIMCO is committed to offering a comprehensive portfolio of employee benefits designed to support the health and well-being of you and your family. Benefits vary by location but may include:
  • Medical, dental, and vision coverage
  • Life insurance and travel coverage
  • 401(k) (defined contribution) retirement savings, retirement plan, pension contribution from your first day of employment
  • Work/life programs such as flexible work arrangements, parental leave and support, employee assistance plan, commuter benefits, health club discounts, and educational/CFA certification reimbursement programs
  • Community involvement opportunities with The PIMCO Foundation in each PIMCO office
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